Business is all about cutting overheads and increasing profit margins. If you are spending huge amounts on office equipment and your energy bill, then it doesn’t matter how much you sell your product or service for because you’re still not going to be able to make much of a profit. One of the biggest overheads that most businesses need to think about meanwhile is computer equipment and machinery like printers and tablets. These kinds of tools are crucial for most modern businesses to operate and yet they are expensive to buy and prone to going wrong meaning that the price can quickly rack up. The question then is how you keep your office equipment going so that you don’t waste lots of money paying for repairs and support and so that you don’t have to have your whole office come to a standstill when something crucial stops working.
Here are some tips that should save any office some money then…
Train Your Staff
No matter what equipment it is that your staff have to use – even if it seems very straightforward – they can probably improve through training. When it comes to computers for instance, a training course could help your staff to avoid viruses better and to deal with issues as they arise which would help you to save a lot of money on IT support. For bigger tools meanwhile training might be necessary from a health and safety perspective.
Invest in Protection
Another way to protect your computers is to invest in virus protection that will keep your machines free from malicious software that could otherwise slow your computer down and even lead to security breaches. This isn’t the only security to invest in though – and things like carry cases for computers and hard cases for phones can also further help to limit damage.
Creating some strict rules for how your hardware is to be used can also help to increase its lifespan. Making sure staff don’t visit certain sites by using a filter for instance can save you from viruses, while you might state that their company smartphone only be used for company business – this way the device will be used less meaning it will wear out less quickly.
Use Proprietary Hardware and Supplies
If you use a branded piece of equipment whether that’s a printer or a laptop, then using the proprietary hardware and supplies is always recommended. That means buying only power charges with the same branding on them, and if you use a Canon printer then you should use a Canon cartridge for the ink. This way they are designed to work together so you know you won’t encounter problems with compatibility.
If you have a paper jam or another problem with one of your machines and it’s not instantly fixable, then investing in the help of a specialist is always preferable to applying force which can cause more damage than good. The old adage ‘if in doubt, give it a clout’ certainly does not apply here.